Yes. The NIAEXPO Secretariat offers official Hotel & Airport Packages designed to make travel and participation stress-free for exhibitors, delegates, and visitors.

Each package includes:

• Accommodation in 4★ or 5★ partner hotels within 15–25 minutes from the venue

• Free breakfast, Wi-Fi, and access to gym/pool facilities

• Airport pick-up and drop-off (Nnamdi Azikiwe International Airport, Abuja)

• Daily round-trip shuttle service between hotel and exhibition venue

• Access to the hospitality help desk at the hotel lobby for inquiries, logistics, and schedule updates

To ensure a smooth and secure booking process, please take note of the following important points:

✅ Booking Procedure

• All official hotel bookings should be made through the NIAEXPO Secretariat or listed travel partners on the official website.

• Bookings are handled on a first-come, first-served basis.

• A 50% deposit is required to confirm your reservation; full payment must be completed at least three weeks before arrival.

• You will receive a booking confirmation letter and receipt within 48 hours of payment.

• Each confirmed booking includes airport pickup coordination.

✅ Early Reservation is Strongly Recommended

• August is peak season in Abuja for government and corporate events.

• Rooms in partner hotels are limited and often sell out by late July 2026.

• Early booking ensures preferred hotel category, proximity to venue, and priority in shuttle scheduling.

✅ Group & Delegation Bookings

• For 5 or more participants, group packages are available with discounted rates and shared shuttle coordination.

• Group representatives should provide participant names, arrival details, and special requests at least 14 days prior to arrival.

✅ Check-In / Check-Out Policy

• Check-in time: 2:00 PM | Check-out time: 12:00 PM.

• Early check-in or late check-out may attract additional fees (subject to hotel availability).

✅ Cancellations & Refunds

• Cancellations made 14 days before arrival receive a 75% refund.

• No refunds are available for cancellations made within 7 days of arrival or for “no-shows.”

• Refunds will be processed within 10 business days of cancellation confirmation.

✅ Hotel Identification

• Always present your passport or valid ID during check-in.

• The name on your booking must match your travel document (as spelled on your international passport).

✅ Special Requests & Preferences

• Requests for specific room views, dietary options, or accessibility features must be submitted in advance.

• VIP and Executive suite upgrades are available upon request and subject to availability.

• Official hotel packages include round-trip airport transfers from Nnamdi Azikiwe International Airport (ABV) to your hotel.

• Participants booking independently can use:

  • Hotel shuttle or paid transfer services

  • Ride-hail apps such as Uber or Bolt

  • Official airport taxis (located outside the arrival terminal)

Tip: Submit your flight itinerary (arrival & departure times) to te**********@***il.com at least 7 days before travel to confirm pickup.

NIAEXPO provides free daily shuttle buses between official hotels and the exhibition venue.

• Morning Transfers (Hotel → Venue): 07:00 – 08:30 (4 trips)

• Evening Returns (Venue → Hotel): 16:30 – 18:00 (4 trips)

• Shuttle schedules are posted at hotel lobbies and on the NIAEXPO WhatsApp channel.

Notes:

• Shuttle access is reserved for registered participants with valid event badges.

• Allow for traffic delays—plan to board early.

The NIAEXPO Logistics Desk provides:

• Group airport receptions and coordination for delegations

• Mobility support vehicles for guests with physical needs

• VIP pickup and chauffeur services (on request)

• Visa invitation and arrival documentation support

📧 in**@*****po.com | 📞 +234 701 558 1208

Exhibitors shipping display materials or machinery must coordinate with NIAEXPO’s official freight partner.

Key Steps:

• Ship to the advance warehouse by 15 August 2026.

• Label all items clearly: “For NIAEXPO 2026 – [Company Name] – Booth No. ___”

• Provide customs documents (invoice, packing list, ATA Carnet, or permits).

• Contact the logistics team for assistance with seed, chemical, or machinery import permits.

• Proceed to the NIAEXPO Airport Help Desk in the arrival hall.

• Present your registration confirmation or invitation letter for identification.

• You’ll be guided to your hotel vehicle or event representative.

Tip: Carry printed copies of your hotel booking, invitation letter, and return flight ticket for smooth airport clearance.

Once your hotel is booked and payment confirmed, you’ll receive:

• Confirmation email with hotel name, address, and room type

• Airport pickup details and contact of the driver/representative

• Hotel emergency contact number and event hotline

To verify your booking, email te**********@***il.com or WhatsApp +234 701 558 1208.